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Company Name:
The American College of Obstetricians and Gynecologists
Approximate Salary:
Not Specified
Washington, Dist. Columbia
United States
Position type:
Full Time
Experience level:
Entry Level
Education level:
Bachelor's Degree

Program Assistant, LARC


The American College of Obstetricians and Gynecologists (ACOG) is the premier not-for-profit organization for women's health care. Comprised of over 58,000 physician-members who are experts in women's health care, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support. With headquarters located in S.W. Washington, DC, we provide a positive, supportive work environment, excellent benefits and so much more! To learn more about our organization, please visit us at


The College is currently seeking a Program Assistant to provide administrative, meeting, and project support for the staff and activities of the Long-Acting Reversible Contraception (LARC) program.



  • Provide administrative support, including phone and e-mail coverage, for LARC Program staff, meetings, and activities, for the Fellowship in Family Planning rotation, and, occasionally, for the Advocacy Division. Schedule all departmental staff meetings and develop weekly meeting agendas.
  • Maintain a budget/expense tracking system for the department and process all invoices, contracts, and expense reimbursements.
  • Implement logistics and scheduling for LARC Program meetings including: the LARC Work Group, the Fellowship in Family Planning rotation, LARC Program exhibiting, and other events. Reserve conference and hotel rooms and manage catering arrangements. Assist in travel arrangements for ACOG LARC Work Group members, staff, and others. Prepare, reserve, and distribute needed materials and equipment. Provide logistical support for LARC Program exhibiting activities.
  • Create and maintain LARC Program exhibiting, meeting schedules, meeting materials, giveaway items, and other inventory. Assure adequate supply of program materials and giveaway items for exhibiting. Identify and track shipping deadlines for meetings and exhibit materials, pack and unpack boxes for meetings and exhibits, coordinate shipping with ACOG mailroom staff, and maintain shipment tracking system. Staff LARC Program exhibits at ACOG meetings and meetings and conferences of other medical associations and women's health organizations, as needed.
  • Prepare and distribute correspondence, expense reports, invoices, PDF file agendas, and other meeting and program materials.
  • Take and transcribe notes and/or draft minutes for meetings. Incorporate comments and copyediting marks into documents. Create forms and other documents.
  • Organize, update, and maintain Program electronic and paper files, and project timelines. Obtain reference checks and permission requests for Program reports and publications. Complete data entry for research projects and other activities. Open and distribute incoming mail and send outgoing mail and packages. Monitor and appropriately distribute e-mail from the general LARC Program inbox and other correspondence.
  • Assist in distribution and promotion of Program materials, webinars, newsletters, and other projects. Assist in maintaining the LARC Program web page and provide logistical support for the Program e-newsletter. Coordinate distribution of LARC Program resources and correspondence. Respond to requests for Program materials from Fellows and other individuals and organizations.


  • Bachelor's degree required or high school diploma and 3 years of experience required; interest and/or experience in women's reproductive health issues preferred
  • Excellent written and oral communication skills
  • Strong, working knowledge of Windows and Microsoft Office applications (Word, Access, Excel, PowerPoint, and Publisher)
  • Strong project management and coordination skills, including attention to detail, ability to multi-task, set priorities, follow through on tasks, and attend to multiple projects and deadlines
  • Ability to work both cooperatively and independently and to communicate effectively with colleagues, physicians, and the public
  • Strong customer service skills, including exemplary telephone and email manners
  • Copyediting and proofreading experience and ability to work with medical terminology
  • Basic knowledge of accounting management
  • Basic knowledge of HTML and website management preferred
  • Must be able to work extended hours on planned meeting days (6:30 am-10:00 pm)
  • May require occasional weekend work hours and/or domestic travel
  • Must be able to lift 25 pounds


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